How to Create a Signature in Outlook: 3 Different Ways to Do It

Liputan6.com, Jakarta Do you want to learn how to create a signature in Outlook? Many people use Outlook for work and personal emails every day. Adding a signature makes your emails look more professional and saves you time.

An email signature is text that appears at the end of your messages. It usually includes your name, job title, company name, and contact information. Some signatures also have logos or social media links. A good signature helps people know who you are and how to reach you.

In this article, we will share a guide on how to create a signature in Outlook, for both the new, classic, and website versions of Outlook. We made this guide on Thursday (30/10/2025).

The new Outlook app has a simple way to make email signatures. You can create different signatures for different purposes and switch between them when you write emails.

How to Create a Signature in New Outlook

Follow these steps to set up your signature in the new Outlook app.

1. Open the new Outlook app and click on Settings.

2. Go to Accounts, then click on Signatures.

3. If you have more than one email account, select which account you want to use for this signature.

4. Click on New signature and give it a name that helps you remember what it is for.

5. In the box below the name, type the text you want in your signature.

6. Use the formatting tools to change how your signature looks. You can change the font style, colors, and text size.

7. Click Save when you finish making your signature.

How to Add a Signature in Outlook New App

After you create a signature in the new Outlook app, you can choose when it appears in your emails. You can set it to add automatically or add it yourself each time.

1. In the Signatures section, select your signature from the list.

2. Look for the section called Select default signatures.

3. Choose if you want the signature to appear in new messages automatically.

4. Choose if you want the signature to appear in replies and forwarded messages.

5. If you prefer to add signatures manually, leave these options blank.

6. Click Save to keep your choices.

To add a signature manually when writing: Open a new email, click on the Message tab, select Signature from the Insert group, and choose which signature you want to use.

The classic Outlook app for Windows has been around for many years. Many offices still use this version, so knowing how to create a signature in Outlook classic version is useful.

How to Create a Signature in Classic Outlook

Follow these steps to make your signature in the classic Outlook app for Windows.

1. Open a new email message in classic Outlook.

2. Click on the Message menu at the top.

3. Select Signature, then choose Signatures from the menu.

4. Under the section that says Select signature to edit, click New.

5. A box will appear asking for a name. Type a name for your new signature.

6. In the Edit signature section, type the information you want in your signature.

7. Use the formatting bar to change fonts, colors, sizes, and text alignment.

8. If you want to add an image or logo, click the Image button, find your picture file, and click Insert.

9. To change the size of an image, right-click on it, select Picture, go to the Size tab, and adjust the dimensions. Keep the Lock aspect ratio box checked so your image does not look stretched.

10. Click OK when you are happy with your signature.

How to Add a Signature in Outlook Classic App

Setting up when your signature appears in classic Outlook helps you work faster. You can make it appear automatically or choose when to add it yourself.

1. In the Signatures window, find the section called Choose default signature.

2. In the E-mail account box, select which email account should use this signature if you have multiple accounts.

3. In the New messages box, select your signature if you want it to appear in all new emails automatically. Choose none if you want to add it yourself.

4. In the Replies/forwards box, select your signature if you want it in replies and forwarded messages. Choose none if you do not want this.

5. Click OK to save everything.

Important note: The signature will not appear in the email you currently have open. It will only appear in future emails. For the current message, you need to add it manually.

To add manually: Click Signature in the Message menu and select the signature you want to use.

The Outlook website works in your internet browser and does not need any app installation. Creating a signature here is quick and works on any computer.

How to Create a Signature in Outlook Web

Follow these steps to set up your signature on the Outlook website.

1. Go to the Outlook website and log in to your account.

2. Click on Settings at the top of the page.

3. Select Account from the menu.

4. Click on Signatures.

5. In the Email signature section, type the text you want in your signature.

6. Use the formatting options to change how your signature looks. You can change fonts, add colors, or adjust the text style.

7. Click Save when you finish.

How to Add a Signature in Outlook Web Version

After creating your signature on the Outlook website, you can decide how to use it in your messages. The website gives you options for automatic or manual insertion.

1. In the Signatures settings, look for the default signature options.

2. Choose if you want your signature to appear automatically in new messages.

3. Choose if you want your signature to appear automatically in replies.

4. Click Save to keep your settings.

To add a signature manually: When you write a new email or reply, type your message first. Then click on the Message tab, select the Signature icon, and choose which signature you want to use. If you created multiple signatures, you can pick the one that fits best for each message. When your email is ready, click Send.

Now you know how to create a signature in Outlook for all three versions. Pick the method that matches the Outlook version you use. A professional email signature makes every message look better and helps people contact you easily.